In any industry, sector, project, or site where there is a need to hire contractors of any sort there is a requirement to put together a contractor management system that works effectively for the specific purpose of that site. Any project manager will understand that there are many different spinning plates on the go at any given time, and if you are working over multiple locations, on challenging terrain, or with large numbers of contractors who may vary in time on site from a few hours to weeks at a time, it is important to be able to manage each individual at all times whilst understanding the impact of each on the bigger picture.
Keeping a tight grip on proceedings when managing a large project and a team of contractors is imperative to ensure that a project is running on time to meet tight deadlines, that it will be able to be completed without running over budget, and that all contractors and other employees, visiting suppliers and others, are kept safe at all times, adhering to strict health and safety regulations as well as specific site and equipment training and hazard awareness.
Utilising a high quality contractor management software will help your project due to an intuitive nature that allows it to be fully customisable to your specific project, the specific site and challenges that your project faces, as well as the specific types and numbers of contractors working on the project on a single day or throughout the project in its entirety.
What a good contractor management system provides you with as a project manager is a single point access system that is simple to use and has all of the information and data that you need to manage all contractors working on your project. This data and information can include whatever you need it to, but it should include all permits to work and RAMS, any personal information that is required, as well as information relating to the next of kin of the contractor.
It enables a situation where all RAMS, permits, inductions, and site-specific training is conducted in advance of a contractor arriving to work on site. This saves plenty of time, time that is often wasted going through a process where some contractors have forgotten to fill out required forms, or misplaced certain items. Time is money on any site of this nature, so with a good contractor management system you can ensure that everything runs as smoothly as possible from induction onwards.
Overall, this helps to significantly raise the standards of performance across the board, helps to smooth the contractor transition moving on and off site, and helps to raise the standards of awareness in terms of health and safety on site, as well as equipment and site-specific hazards that contractors are required to be aware of.
Find a contractor management system that ticks all the boxes for your specific project, location, and contractors, ensuring that you can run a smooth, safe, and profitable project from day one to the last day on site.